Document Management solution helps to store, manage and track electronic documents and scanned images of paper based information captured through the use of a document scanner. The solution also allows to control the creation, storage, management and distribution of electronic documents. It enhances the effectiveness and the ability to reuse information and controls the flow of the documents. The Document management system is integrated with other systems in the organization. The administration panel has user friendly workflows for managing users access control, user permissions, document access levels, detailed logs of activity and archiving.
Using a document management system creates a repository of all information and facilitates to knowledge base creation. In result a culture is developed to boost the productivity of users and workgroups across the enterprise using enhanced and endorsed information.
- Document Indexing:
Document indexing is the process of associating information with a file or specific tag allowing it to be easily found and retrieved later. The Indexed information will then be programmed into a document management system, which helps users to easily access the data they require.
- Centralized Repository:
Centralized Document Repository facilitates global access and real-time updates of documents. This allows the users to access the most updated version of the documents at any time.
- Enterprise Content Management:
This feature allows the companies to manage all their records, documents and files in a secured and centralized platform. This refers to the process (strategies, methods and tools) of managing the entire lifecycle of an organization's content, including Word docs, Excel spreadsheets, PDF files and scanned images.
- Information Workflows:
Workflows allow streamlining the process to capture, generate, track, edit, approve, store, retrieve, retain and destroy documents associated with business processes.
- Audit Trails:
Audit trail is the complete history or log of any activity being performed on a document.
- User Access History:
This feature allows the administration to view the users who accessed the documents along with their details such as user name, user ID, date, time, etc.
- Document Versioning:
This feature refers to the process by which different drafts and versions of a document or record are managed. The feature allows the users to restore a previous version of a document which does not include latest amendments and changes made by other users, if required.
- Easy Document Search:
This feature allows users to efficiently search and access the information they are looking for. Whether it is some content present inside a document or a document or file name, the system shall be able to fetch it as efficiently and seamlessly as possible.
- Document Archiving:
This feature allows putting information that is no longer required into secure storage for extended periods of time.
- Universal Format Support:
The more formats the system can support, the better. This will ensure that there are no issues when using multiple software.